Expenses Policy
Working through an Umbrella Company you are entitled to reduce your tax liability by claiming back certain allowances subject to HMRC guidelines. They state that any claims must relate wholly, exclusively and necessary in the performance of your duties.
Due to the dispensations granted to Priory Contractors Limited we do not require to see any proof of expenditure up to those limits and it is the Contractor's responsibility to maintain their own records to support the claims they make in the event of an investigation by HMRC.
We would require proof of any out of pocket expenditure incurred, with their prior agreement, on behalf of a Client and that had not been settled direct with the Contractor. This would be subject to an invoice to the Client and the Contractor would be reimbursed in full and the payment not subject to any taxation.
Travel
Travel by public transport, car parking, congestion charges or any tolls paid would be claimed in full. Journeys by car would be claimed at £0.45 per mile for the first 10k miles and £0.25 thereafter. A claim can also be made for Passengers at a rate of 5p per mile.
Contractors must retain their receipts, including those for fuel, plus records of the journeys undertaken showing dates, start and finish points and reason for travel.
Meal Allowance
If working more than 5 miles from your place of residence you are entitled to claim for meals during the course of the day according to the period away as follows:
- Less than 10 hours a Lunch may be claimed
- More than 10 hours a Lunch and a Breakfast or Evening Meal may be claimed as appropriate
All three Meals Allowances may only be claimed if it is necessary to stay away overnight and the cost of meals is not included in the cost of accommodation.
Accommodation
Accommodation may only be claimed if it is a condition of your employment that you stay away from home.
If staying in a Hotel or Bed & Breakfast the full amount may be claimed. Receipts will be required for amounts in excess of our dispensation. It is permitted to claim when staying with Friends and Family and your records should show the name and address where stayed.
If the client has agreed to compensate you for staying away from home this is added to the time sheet and you will receive payment in full at the agreed rate.
Daily Allowance
When staying away overnight an amount of £5.00 per day may be claimed without receipt to cover Personal Incidental Expenses.
Tools & Clothing
Equipment necessary for you to carry out your work and clothing specific to the work you are undertaking, e.g. Fluorescent jackets, overall, safety shoes, gloves may be claimed. It would be necessary for a copy of the invoice to be submitted with your claim. An allowance of £2.00 per week may be claimed for laundering protective clothing.
Telephone
Only business calls may be claimed not the cost of line/service rental or the purchase of the handset.
Fees
Professional/Course Fees may be claimed if relevant to your occupation, including books and medical tests, and a copy of any receipts must be included with your claim.
Miscellaneous
Stationary, Postage, Training and Eye Tests.
Rate Table
- £6.00
- £7.00
- £11.00
- £0.40
- £0.25
- £0.05
- £55.00
- £25.00
- £5.00 per day
Expenses Form
Download a copy of our expenses form. If you require guidance to complete this form, please download a copy of our easy to follow 'How to Fill in your Expenses Form' guide.
